Definition of the problem
You are most likely familiar with those annoying interrupts. Remember when you are concentrating on a project and your phone starts ringing. Or when you are reading something important and an instant message window pops up. Or you are searching for somethine when an incoming email catchs your attention. This is more or less the way we used to live.
Now answer to these questions for yourself:
1- How many flagged-to-follow-up emails do you have in your inbox?
2- How many overdue tasks do you have in your to-do list?
3- How many un-seen movies do you have in your digital library?
4- How many open tasks do you have at the same time?
5- How many whitepapers and documents you have downloaded and never read?
Using the most enhanced technologies of our era, we are still too much inefficient.
How this happens?
Your friend does not know that you are busy or concentrating before calling or messaging you. Your computer doesn’t know you are thinking or working before popping up a pop-up window. That is because of lack of information about your current status. (No, changing your status to “Busy” in your instant messenger doesn’t even help).
The solution
This solution worked almost fine for me, but the right solution for you would vary depending on your job type, position and attitude. I simply suggest removing all time-killers from your work computer. I have removed all instant messengers, games, video clips, … from my laptop. However I have all sort of entertaining stuff on my home computer. I also do not open my Microsoft Outlook unless it is necessary. I removed or reduced the phone ring tones and silented my cell phone at work.
The alternative solution would be different logins on the same computer for different sort of things. For example a ‘work’ login and a ‘personal’ login. And you should limit your work desktop.
Another suggestion is avoiding web surfing unless it is really necessary. Because web surfing (especially with tabbed browsers) will take you to the sky. Just open up your browser, do your job, and close it immediately. If you keep it open, you will end up browsing news and weather and download and other websites.
Just convince yourself to leave this sort of stuff for home.
Other suggestions:
1- Use a computer with only limited set of vital application for your work. I personally like minimal Unix based workstations.
2- Do not open houndreds of tabs in your browser. It just eats your memory and it is so inefficient with more than 5 tabs at the same time.
3- Do not stare at the monitor watching progress bars when transferring big files or burning CDs. Its a real time killer. Just leave your desk or turn of your monitor when you have nothing to do with your computer.
Does it work?
I wouldn’t even bother writing this if it doesn’t have worked for me. I have to tool to measure my efficiency, but I can feel how much it worked for me. A 20% to 30% of increased efficiency would be expected.
Recommended reading:
- Lifehacker
- 43 Folders
- Meet the Life Hackers
- Technorati Tag: Life hacks
- Del.icio.us Tag: lifehacks